Keep the booking conditions with the money
Rental dates, deposits, agreed equipment, extensions and cancellation terms belong with the customer record. An advance may relate to work or equipment use that has not yet occurred. The accounting and tax treatment follow the arrangement, not merely the bank receipt date.
Supplier purchases, subcontracted equipment and delivery costs should carry the booking reference. A returned-item credit or deposit refund must connect to the original transaction instead of becoming unrelated income.
Close after the equipment returns
The final review can include missing items, approved damage charges, extensions, customer credits and supplier refunds. Operational staff confirm the condition and commercial decision. Bookkeeping preserves the evidence and reconciles the balances.
Illustrative example: a booking is extended
A Burnaby lighting supplier has a hire extended by three days. The approved extension connects to additional transport and subcontracted-equipment costs. The closing report shows the extra revenue and costs together rather than making the extension look profitable simply because the supplier bill has not yet arrived.
Questions about this work
Can you track refundable deposits?
Yes, through a schedule tied to the booking and agreement. Their treatment should not be assumed to match ordinary rental revenue.
Are film incentives included?
No. Tax credits and specialist production-accounting work require a separately verified engagement and eligibility review.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review